Time Savings
Yes. The automation and claims submissions are automated which makes it very easy for the user.
Starting at $9.76 per month per user
View Pricing Overview
What is Webexpenses?
Webexpenses is a global provider of cloud-based expense management software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses automates expense processes, enforces policies and controls costs, helping finance teams…
Learn from top reviewers
Webexpenses Review
We use it purely for filing, submitting and claiming expenses for our business spend.
I think from my point of view, there is little that needs to be changed. The only thing...
Lewis McQuillan
Consultant - Professional Services
Senior Recruitment Consultant
Adecco
2 years of experienceWebexpenses Review
I like the easy read format of the receipts, the ability to add more than one to each line and the format of the app itself.
I would save sometimes the app stops you from subm...
Great Software
As an organization, we use Webexpenses for to track and manage personal expenses incurred on the job. The process allows for easy approval and personal tracking with the abili...
Laiany Lima Webexpense Review
We find it very helpful and convenient that the company offers refunds for any events or expenses incurred, as they compensate accordingly. The process is straightforward and ...
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How Webexpenses Differs From Its Competitors
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing?…
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
- About
- Integrations
- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of cloud-based expense management software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses automates expense processes, enforces policies and controls costs, helping finance teams save time and reduce errors.
Features
The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools such as:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automated policy compliance
- Corporate card auto-matching with intelligent recognition
- Integrated mileage tracking and verification
- ERP system integration for financial workflows
Benefits
- Saves hours per claim by eliminating manual processes
- Increases visibility and control over spending
- Reduces errors and fraud with included auditing tools
- Achieves ROI with system payback in as little as three months
Selling propositions of Webexpenses include:
- Unlimited claims submissions for active users
- 24/7 digital in-house support via chat, email, or phone, included for all users globally
- Over 100 software and app feature upgrades per year at no extra cost
- Fully customisable configurations to meet any expense policy needs
Beyond expense management
Webexpenses also offers solutions for automated invoice processing, corporate travel management, payments and auditing. These integrate with the expense management system to provide a comprehensive platform for managing company spend.
Webexpenses Features
Expense Management Features
- Supported: Employee Expense Reporting
- Supported: Corporate Card Reconciliation
Payment Management Features
- Supported: Customizable Approval Policies
- Supported: Payment Status Tracking
- Supported: Payment Audit Trail
- Supported: Electronic Funds Transfer
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.9.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
Comparisons
Compare with
Reviews From Top Reviewers
(1-5 of 5)
Webexpenses - Great APP that allows you to claim on the go.
Rating: 10 out of 10
November 25, 2024
Vetted Review
Verified User
1 year of experience
I use Webexpenses to claim travel and out-of-office expenses. It is easy to use and claims can be completed via a mobile phone APP. I create a claim on the app and central finance process it and I get reimbursed for the work-related expenditure.
- Clearly displays sections that need completing
- Easy to use layout
- Simple to submit
- Connecting receipts to expenses
Cons
- The adding a receipt function is a bit clunky but doesn't matter too much.
40%
4.0
40%
4.0
- Better visibility
- Tighter expense control
I have used the app to claim rather than doing claims on desktops, this has meant I can claim anywhere, whilst waiting in a queue or whilst relaxing somewhere.
It is much more user friendly. It has the ability to claim via the app. Expenses used to take so much time and now they don't.
1000
Broad section of the business from general worker to ceo
3
Project manager and admin support
- Expense control
- Expense payment
- General expenditure adhoc management
- Combine with other systems
- Don't know
Yes
Can't remember
- Cloud Solutions
- Integration with Other Systems
- Ease of Use
Streamline easy to use system
I wouldn't
- Implemented in-house
Change management was a major issue with the implementation
It should have been implemented a long time ago
- Not much the platform was so much better than previous
- In-Person Training
- In-Person Training
No really
No
No as we have internal teams to support
No
I have never had to get too much support so it is difficult to pick a time that really stood out
- Receipt connection
- Uploading
Yes
Uploading is a bit cluncky
Raqeem's Review
Rating: 10 out of 10
November 29, 2024
Vetted Review
Verified User
1 year of experience
Used to monitor and award expenses for travel and meals. This is used by the whole business. It is used to streamline and simplify the process of claiming expenses. The only problem for the business is that someone is required to monitor any claims put in by employees.
- Simple processes.
- Easy to follow forms.
Cons
- App could be easier to use.
N/A
N/A
25%
2.5
- Quick and easy expenses claims.
It has saved me printing and manually writing out my claims. Reducing paper waste and helping to keep the business carbon neutral.
Web expenses is massively better that Dropbox with simpler forms and easier to use on all devices
All of the pyramid. Starting with apprentices
5
Good computer based knowledge and the ability to be patient
- Mileage
- Fuel receipts
- Tooling
- Taxis
- Monitor number of miles for business use
- Way to save money
- Easy to track High taxi users
- Sourcing cheaper tooling
- Monitoring number of tools bought
- Find fuel effluent cars
Not Sure
- Ease of Use
It has been very simple to use across the board for us, being used widely. With people in all kinds of roles. The simplicity means it can be using ‘on the go’ leading to swift and simple claims
We would assess all options and then simply choose the one most fitting to the business
- Implemented in-house
- Not sure
- In-Person Training
- No Training
Yes it’s is simple to follow
No finding the best that fits you is the best way to do it
None has been made
I am unsure if premium support has been selected. We do not have many issues
Never had to use the support system
- Submitting claims
- Editing claims
- Accepting claims
- Attaching receipts
Yes
I found it is simpler to use on the phone than on a computer especially for attaching items
- None
None
- None
None
- File import/export
No
None
Unsure
No
- Simplicity
- Ease of use
Webexpense review
Rating: 10 out of 10
April 16, 2024
LB
Vetted Review
Verified User
4 years of experience
Webexpenses is used by the whole organization for management of expenses for staff
- allows mileage calculation at the end year for claiming
- Mobile app for taking pictures of receipts
- ability to access from anywhere
Cons
- website sometimes difficult load receipt images
- sometimes the image scanning reading changes the values which are incorrect
N/A
N/A
N/A
N/A
- I believe there has been a positive ROI due to our usage
Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
5000
Across the board all dept. use Webexpenses
2
These are IT administrators
- The system notifies the user
- The system works out mileage
- The system works out the VAT
- integration of company credit card use
- integration of online booking tools like click travel
No
- Cloud Solutions
- Scalability
- Ease of Use
I wasn't involved in the process
- Don't know
- User uptake when it wasn't compulsory
- Online Training
Not that I aware of
No - we have not done any customization to the interface
Not
not sure
Unknown I don't know if we have premium support
No
over a weekend when our inhouse team wasn't available the webexpenses team met my requirements.
- Image upload
- working out Mileage
- ordering items when there is a large amount
Yes, but I don't use it
Streamlined easy to use process for expense claims
Rating: 8 out of 10
April 16, 2024
JB
Vetted Review
Verified User
1 year of experience
We use it for monthly car mileage claims and general office expenses. Webexpenses keeps everything all in one place and documented easily for ease of accounting and audit purposes. The app is very convenient to me able to keep on top of any claims needed and quickly. All works well.
- Keeping receipts documented.
- The app keeps everything at your finger tips.
Cons
- The app sometimes crashes when loading lots of items under one claim.
100%
10.0
100%
10.0
- Speed of month end claims.
Yes, with Webexpenses the approval claim process is straightforward and easy to do.
3
Customers facing employees
1
Knowledge
Expereience
Expereience
- Speed
- Efficiency
- transparentcy
- using the app
- cant think of anything
No
- Ease of Use
No change
- Implemented in-house
No
- none really
- In-Person Training
Nothing really
No - we have not done any customization to the interface
No - we have not done any custom code
n/a
no
No
n/a
- mobile functionality
- nothing really
Yes
just as good as the desktop version
- none
- no
Webexpenses does the hard work for you.
Rating: 8 out of 10
April 22, 2024
Vetted Review
Verified User
5 years of experience
we use Webexpenses to manage the comapny wide expense process, makes the process of expenses so much easier thatn saving receipts and submitting copies.. great platform.
the use of taking photos as you get reciepts and then the ability to submitt and save favourites is a great help.
the use of taking photos as you get reciepts and then the ability to submitt and save favourites is a great help.
- Recepit management
- payment tracking
- submission tracking
- review past submission easily and quickly
Cons
- ability to scan receipt to add in details.
- error messges coudl be clearer to find error on sbmission easier.
45%
4.5
24.285714285714285%
2.4
- makes submitting an easier platflorm so that these can be done in small portions.
not used this function
havent used any other platforms.
500
All business types from construction to business development to client relationships & team entertainment.
Not used is our household
- Manage finance on projects
- Tracking expenses for client expenditure
- Tracking department spending
- Cross project tracking
- Client entertainment spenditure
- Client entertainment vs relationships
- Project profit vs project spend
- Online Training
- In-Person Training