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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of cloud-based expense management software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses automates expense processes, enforces policies and controls costs, helping finance teams…

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Learn from top reviewers

Webexpenses Review

Rating: 9 out of 10
June 6, 2025
IncentivizedVetted ReviewVerified User
We use it purely for filing, submitting and claiming expenses for our business spend. I think from my point of view, there is little that needs to be changed. The only thing...
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Lewis McQuillan
Consultant - Professional Services
Senior Recruitment Consultant
Adecco
Webexpenses2 years of experience

Webexpenses Review

Rating: 9 out of 10
June 6, 2025
IncentivizedVetted ReviewVerified User
I like the easy read format of the receipts, the ability to add more than one to each line and the format of the app itself. I would save sometimes the app stops you from subm...
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Oscar Wells
Team Lead - Sales
Account Director
C-Screens
Webexpenses6 years of experience

Great product

Rating: 10 out of 10
June 6, 2025
IncentivizedVetted ReviewVerified User
I use Webexpenses to manage the refunds I need to request regarding my current position in the company. Any time I need to request the necessary refund, I submitted it through...
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Lays Augusta Caixeta
Employee - Customer Service
Business Customer Support Associate
Wise

Great Software

Rating: 9 out of 10
June 5, 2025
IncentivizedVetted ReviewVerified User
As an organization, we use Webexpenses for to track and manage personal expenses incurred on the job. The process allows for easy approval and personal tracking with the abili...
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Lacey Tryon
Administrator - Other
Project Coordinator
Modern Niagara
Webexpenses1 year of experience

Laiany Lima Webexpense Review

Rating: 10 out of 10
June 5, 2025
IncentivizedVetted ReviewVerified User
We find it very helpful and convenient that the company offers refunds for any events or expenses incurred, as they compensate accordingly. The process is straightforward and ...
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Laiany Lima
Board Member - Customer Service
Customer support associate
Wise
Webexpenses1 year of experience
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How Webexpenses Differs From Its Competitors

Time Savings

I have used it each time to submit and it always is approved quickly by the audit team, my manager can easily access and approve without too much need for intervention. Meaning they're more likely to approve quickly as it's not a hard or time bearing task. Then payment is always passed …
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Time Savings

Taking picture as you go along is the most efficient way of using Webexpenses, However I rarely get a chance to do this and wait till the end of the month. This leads to my receipts being in quite bad shape, even through this, Webexpenses can usually read through the creases!
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Time Savings

We do not use Webexpenses to process invoices, only for claims submission and expense approval for what we require Webexpenses does the job. We have a large amount of team members that use the system, which has reduced the time it takes for expense claims to be submitted and paid.
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Time Savings

Yes, This is main purpose we use this product. It eliminates lot manual effort to keep track of financial expenses and all thing automated with invoice, claims and approval is very smooth.
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

I use it whilst abroad on the app to submit requests in real-time. This stops me from having to bring lots of receipts back from trips and keep track of my expenses. It isn't AS user friendly on the app, as it's difficult to open new 'Events' and keep track of them, but handy to do on the go none …
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Time Savings

Yes, saved time in invoice processing, claims submission, and expenses approval. It is easy to use, loads well, the webpage is fast, and there are no issues with uploading files/receipts. My team uses it and appreciates it. As does my manager. The finance team is happy with it. It is a sound …
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Time Savings

Yes. I use it a lot for recurring submissions like learning budget reimbursements.<br>When I paid for an online course to develop my skills, I just uploaded the invoice and proof of payment and entered a few details, and that was it—no back-and-forth or extra forms. <br>It’s well suited for …
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Time Savings

Submitted expenses go through an automated approval workflow. Managers are notified and can review, approve, or reject claims, ensuring accountability and policy compliance.
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Time Savings

We have completely abandoned the manual excel spreadsheets that was previously used to put through expense claims and the credit card coding sheets that credit card holders had to put through monthly and would always fall behind. Has provider much better timeliness for everything that we do around …
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Time Savings

I use it on a per-trip basis and for the occasional odd purchase of equipment or tools. I appreciate the OCR feature when taking pictures of receipts, as that saves a lot of time in entering details.
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Time Savings

It's facilitate my communication with my team lead, since all the relevant matters that I have to claim will be safely stored on Webexpenses, so I don't need to repeat my requests and we got a consistent workflow to get the thing done.
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Time Savings

Claims submission and expense processing is very easy with Webexpenses, once the engineer submit the claim it is reviewed, approved and paid. The process is quick and saves a lot of time as there is no paperwork involved.
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Time Savings

it saves time because it tracks everything. it is not like the old days where everything was paper and you had to manually go through all receipts and write down and add up all numbers and factor everything together and then manually update any reports or the systems used to document. with …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing?…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.2
Avg 8.1

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.4
Avg 8.0
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Product Details

What is Webexpenses?

Webexpenses is a global provider of cloud-based expense management software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses automates expense processes, enforces policies and controls costs, helping finance teams save time and reduce errors.


Features


The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools such as:


  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automated policy compliance
  • Corporate card auto-matching with intelligent recognition
  • Integrated mileage tracking and verification
  • ERP system integration for financial workflows

Benefits

  • Saves hours per claim by eliminating manual processes
  • Increases visibility and control over spending
  • Reduces errors and fraud with included auditing tools
  • Achieves ROI with system payback in as little as three months

Selling propositions of Webexpenses include:

  • Unlimited claims submissions for active users
  • 24/7 digital in-house support via chat, email, or phone, included for all users globally
  • Over 100 software and app feature upgrades per year at no extra cost
  • Fully customisable configurations to meet any expense policy needs

Beyond expense management

Webexpenses also offers solutions for automated invoice processing, corporate travel management, payments and auditing. These integrate with the expense management system to provide a comprehensive platform for managing company spend.

Webexpenses Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Electronic Funds Transfer

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with Webexpenses.Screenshot of a display of expense-related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.9.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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NetSuite ERP

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Contact Vendor
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Reviews From Top Reviewers

View all reviews
(1-5 of 754)

Great Software

Rating: 9 out of 10
Incentivized
June 05, 2025
LT
Lacey Tryon
Project Coordinator
Modern Niagara (Construction, 201-500 employees)
Vetted Review
Verified User
Webexpenses
1 year of experience
Requirements
9
I was not involved. But based on my role, we have policies and procedures in place to cover what is applicable for expenses and what isn't. As a part of my onboarding it was all setup as a based on my role which was very helpful.

Webexpenses Review

Rating: 9 out of 10
Incentivized
June 06, 2025
LM
Lewis McQuillan
Senior Recruitment Consultant
Adecco (Staffing & Recruiting, 10,001+ employees)
Vetted Review
Verified User
Webexpenses
2 years of experience
View profile
Requirements
10
Does everything required for me to quickly submit my claim, it usually has everything I need on a day to day basis covered in each section, whether that's parking, mileage or fares. Easy workflow is the main thing for me, as I'm not a tech wizard so this is key to make this as painless as possible
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