Name: BigHand Outlook Send Assistant
Rating: 9.6 (3 reviews)
Author: BigHand

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BigHand Outlook Send Assistant is a software solution designed by BigHand to enhance email security and mitigate the risk of accidental disclosure of sensitive information. According to the vendor, this tool is aimed at small to large-sized companies and is commonly used by legal professionals and law firms, corporate professionals and organizations, financial services professionals and firms, healthcare professionals and organizations, as well as government agencies and public sector organizations.

## Key Features

**Email Recipient Checking**: According to the vendor, BigHand Outlook Send Assistant provides an additional layer of security by checking email recipients before sending or replying to emails. It aims to prevent emails from being sent to unintended recipients, distribution lists, and external recipients, reducing the risk of accidental disclosure. The software allows users to customize warning prompts to align with their organization's requirements. It also alerts users when they are about to reply to everyone on an email thread or send emails to external recipients outside of their company.

**Specific Email Address Warnings**: The vendor states that users can manage specific email address warnings, which notify them when they may be emailing someone they should not be contacting.

**BCC Feature**: According to the vendor, the BCC feature notifies recipients when they have been blind carbon copied on an email, indicating that the message might contain sensitive information that requires careful consideration in sharing.

**Missing Attachment Warning**: The software prompts users when they forget to attach files to their email messages, helping them avoid sending incomplete messages.

**Sensitive Words Feature**: According to the vendor, BigHand Outlook Send Assistant alerts users when sensitive terms are used in the email message, subject line, or email body. This feature provides users with an opportunity to review and make edits before sending the message.

**Subject Line Character Length Warning**: The software provides a warning for subject line character length, helping users avoid sending emails with excessively long subject lines.

**Fast Implementation**: According to the vendor, BigHand Outlook Send Assistant offers a quick setup process, allowing users to have the software up and running in under 10 minutes. This ensures organizations can quickly benefit from enhanced email security without significant delays or disruptions.

BigHand Outlook Send Assistant provides an extra layer of security before the Send or Reply All button is clicked and confidential or embarrassing information is released. It handles distribution lists, blind carbon copy notification handling, internal and external mail handling, and works to prevent accidental disclosure, as well as help prevent emails from going to unintended recipients, distribution lists and to external recipients, as well as a variety of other disclosure scenarios.

Paubox, headquarted in San Francisco, offers their HIPAA compliant encrypted email service, the Paubox Email Suite, which features Encrypted Email, Inbound Security with ExecProtect, and Email DLP under one subscription.

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Paubox Email Suite

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BigHand Outlook Send Assistant

Data Loss Protection and Prevention software aids the enterprise's DLP strategy through policy controls and detection of potential data breaches, blocking sensitive data or preventing unauthorized access to it through various methods (e.g. automatic encryption) during breaches or infiltration of the corporate network and protocol. Beyond standard protections (e.g. firewalls), advanced security may include machine learning or activity-based verification, user activity monitoring, and other methods of detecting and preventing malicious or accidental transmission of secure data.

Data Loss Prevention

BigHand

Features related to preventing loss of sensitive data and/or proactively protecting data.

Classification Scanning

Performs a thorough scan of the network and classifies data based on organizational security protocols.

Email Scanning & Filtering:

Scans, filters, and monitors emails and other transmissions for malicious content and blocks any suspicious activity.

Policy Based Protection

Establishes rules and policies regarding data handling, transmission, and storage that should be followed in order to prevent data loss.

Data Breach Reporting

Analyzes logs, tracks suspicious activity, and generates reports that detail unauthorized actions and data breaches through comprehensive documentation.

Device Monitoring

Monitors communication from external and internal devices for suspicious activity.

Data Patterning

Automatically detects patterns in data usage to identify behavioral deviations from expected or approved activities.

Incident Response

Initiates a response to the detected data breaches to isolate the breach and begin the remediation process.

Data Access Control

Establishes who can and cannot access certain data and tracks their activity while they do so.

Data Preparation

Data Encryption

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BigHand Outlook Send Assistant

Overview

What is BigHand Outlook Send Assistant?