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Rippling’s platform for HR, IT, payroll, and spend management automates the entire employee lifecycle, ensures compliance, supports device management, and provides real-time financial visibility from a central dashboard.
Best Employee Scheduling Software 2025
What is Employee Scheduling Software? Employee scheduling software is used to automate the process of scheduling employees. Scheduling tools help to ensure adequate staff coverage. These products track vacation time, sick time, paid-time-off, etc. Since this software tracks hours worked by employees, it feeds payroll systems (most systems by API access integration) ensuring that employees are correctly paid for time worked. Another useful benefit for both employers and their employees includes ...
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Learn More about Employee Scheduling Software
What is Employee Scheduling Software?
Employee scheduling software is used to automate the process of scheduling employees. Scheduling tools help to ensure adequate staff coverage. These products track vacation time, sick time, paid-time-off, etc. Since this software tracks hours worked by employees, it feeds payroll systems (most systems by API access integration) ensuring that employees are correctly paid for time worked.
Another useful benefit for both employers and their employees includes being able to use these software products to track their schedules, make any necessary changes, and switch or pick up shifts. These platforms are usually accessible through mobile devices which allows for convenience and access from anywhere. They also assist in staying compliant with HR and employee laws and regulations and provide digital reports, eliminating the need to use a spreadsheet. These reports include data on how much an employee has worked within a given time frame, analytics that help manage tasks, and news compliance regulations that have been recently implemented.
Employee scheduling software is one component of a broader category of HR software called Workforce Management, which has additional capabilities including labor demand forecasting and workforce contingency plans. These products are used by organizations with many shift workers, and some products are industry-specific. Beyond scheduling, these systems include labor law compliance and sometimes payroll functionality.
Employee Scheduling Solution Features
Some common features found within most employee scheduling software applications include:
- Automated scheduling
- Online time clock
- Employee messaging & communication
- Employee training
- Digital forms & checklists
- Reporting/analytics
- Schedule distribution
- Shift swapping
Employee Scheduling Software Comparison
When purchasing an employee scheduling solution, keep the following in mind:
- Industry. Some vendors are specifically equipped to serve a specific industry. Jolt, for example, is a digital assistant manager that is designed for restaurants and maybe wouldn’t be the best option for a large law firm. Be sure the software product is perfectly capable of serving the industry you are in.
- Feature-rich options. If you’re willing to spend a little more, many employee scheduling software applications will offer advanced features that can get the most out of tracking and managing your employee. These include providing extra digital documents, advanced training, and secure HR compliance. If you’re a small business looking for a scheduling solution, a basic employee scheduling software would likely be the best fit, since workforce management products will likely offer more features than you need.
This might actually be an instance where integration may be a good comparison to highlight. Payroll integration is hugely important with these types of software and is vital to its functionality and discussing that integration in more depth here may be useful.
Pricing Information
Many of the employee scheduling software products have free versions. These often have limits on users and locations and do not include more advanced features such as employee documents and PTO tracking. For paid subscriptions, prices typically range from $14 to $200 per month/location. Another option most vendors will offer is paying per employee. These will usually range from $2 to $5 per month/user. Most vendors offer a free trial.
Employee Scheduling FAQs
What does employee scheduling software do?
Employee scheduling software automates the process of scheduling employees’ work schedules, often allowing visibility across the organization. Having this platform assists managers and HR professionals in staying organized and also allows employees to change their schedules or pick up shifts on their end. Most of these software products have features that coincide with other categories such as Workforce Management.
What are the benefits of using employee scheduling software?
Using employee scheduling software saves managers time previously spent scheduling and also ensures employees’ personal preferences and availability are being taken into account. The visibility across the company and the ability for employees to make changes to their schedules from their mobile devices is also a huge time-saving capability.
What are the best employee scheduling software products?
Popular employee scheduling software products include:
How much does employee scheduling software cost?
Free employee scheduling software products are available with limitations on the number of users and other features. For paid products, prices range from $14 to $200 monthly per location. Sometimes plans are priced on a per-employee basis, usually ranging from$2 to $5 per month/user. Many vendors offer a free trial
