Best Contractor Management Software 2025

What is Contractor Management Software?

Contractors and freelancers typically work in a fairly independent environment; many work remotely. This can make it challenging for companies to keep track of their work in terms of due dates, completion, quality, compliance, and overall efficiency.

Contractor management software helps solve this challenge for businesses by offering an all-in-one platform to manage work that is outsourced to contractors or subcontractors and the contractors themselves. This may come in the form of giving and receiving work orders and ensuring contractors are working within the guidelines set forth by the company. These products also help the company keep track of the contractors’ day-to-day work activity and the amount of time spent on tasks.

Aside from using contractor management software to keep track of the contractor, companies may use these programs to improve efficiency in communication as well as payment options. These products are designed to save your business a lot of time in many aspects of the company-contractor relationship.

There are certain industries, like the construction, healthcare, and creative industries, where contractors make up a large portion of the workforce. Some contractor management platforms may be tailored to the needs of specific industries.

Alternatively, some larger suite-style products will include contractor management capabilities. For example, Procore is a construction project management software that also includes contractor management features. Some project management, project portfolio management (PPM), and professional service automation tools will include contractor management capabilities. Contractor management software has a large degree of overlap with freelancer management software, though contractor management software is more commonly used in certain industries like construction.

Contractor Management Software Features:

Common features among contract management software include:

• Contractor recruiting
• Contractor onboarding
• Contractor Database/CRM
• Budgeting
• Compliance Management
• Document Management
• Job Management
• Qualification Tracking
• Scheduling
• Time tracking
• Performance reporting
• Safety Management
• Subcontractor Management

Contractor Software Management Comparison

Before investing in a contractor management solution, consider the following key points:

• Industry: Some products are better suited for certain industries, such as construction, healthcare, administrative, creative, etc. For example, RAKEN and Knowify are both construction management platforms that have contractor management features. These types of products likely wouldn’t be ideal for a business in a different industry. It is best to consult with a representative before deciding to make sure they are the right product for you.
• Number of contractors: How many contractors or freelancers are you looking to employ? Not all contractor management products are designed to accommodate the same number of contract workers. Make sure to check that the software you’re considering can handle managing the total number of contract employees you require.
• Ease of Use: Since both administrators and contractors themselves will be using this platform, it’s important to invest in a product that will be easy for everyone to use. Many platforms also help facilitate communication between the contract workers and the employer. If the product takes a long time to learn how to use or is generally not very user-friendly, this will likely end up producing inefficiencies and lead to lost productivity.

Pricing Information

Many contractor management platforms only provide custom pricing and the vendor must be contacted for details. Some products offer pricing that starts at about $200 a year. For premium and enterprise-level packages, you can expect to pay anywhere between $500 to $1000+ a year.