Best Computerized Maintenance Management Systems (CMMS) 2025

What are Computerized Maintenance Management Systems?

A Computerized Maintenance Management System (CMMS), commonly called CMMS, provides users with a simple solution for streamlining and enhancing an organization's maintenance operations. This includes tracking, scheduling, and managing maintenance requests for any physical assets or equipment from start to finish. Through these capabilities, organizations can improve reliability and minimize downtime in asset protection and maintenance.

The ability to automatically streamline maintenance requests by simply submitting work orders—without the need to constantly check in on the lifecycle—allows employees to concentrate on the core requirements of their jobs. This enables work to run more efficiently and helps eliminate human error. CMMS can be particularly useful for industries with high repair demands, such as fleet management, and for employees who must balance multiple responsibilities.

Departments that may benefit most from CMMS tools include maintenance, procurement, facilities, and finance. CMMS software is closely related to Enterprise Asset Management (EAM) and Enterprise Resource Planning (ERP) systems. While CMMS focuses specifically on maintenance tasks and operational efficiency, EAM systems offer broader functionality, covering the entire lifecycle of assets, from procurement to disposal. ERP systems, on the other hand, integrate maintenance operations into a wider framework of business processes, such as accounting, HR, and supply chain management.

Computerized Maintenance Management Systems Software Features

Useful features offered by most Computerized Maintenance Management Software vendors include:

• Work Order Management
• Integrations
• Analytics & Reporting
• Asset Management
• Parts Inventory Management
• Preventative Management
• Predictive Maintenance

These features are not offered by every vendor, but may be helpful for certain use cases:

• AI Powered Maintenance
• Interactive Floor Plans
• Mobile CMMS
• Checklists and Inspections
• Regulatory Compliance

Computerized Maintenance Management Systems Software Comparison

Consider these factors when comparing Computerized Maintenance Management Systems Software:

• Company Size. One of the most important factors to keep in mind is the size of your company. CMMS tools aimed at small businesses are easier to implement and more affordable. For larger companies that require robust functionality and advanced integrations, it may be better to research CMMS software with enterprise-level features.
• Cost. Another important factor to consider is the cost of the CMMS tool and how it aligns with your budget. Some solutions will require a subscription based model, while others will be a one-time payment. It might also be worth looking at whether the software plan you purchase will have enough scalability to add users or features as time goes on should your business require it.
• Mobile Access. For some organizations, being on the go is a large part of the job and having the ability to access information regarding the progress of their work order on a mobile app could be convenient and in some cases necessary. Therefore, it may be worth researching if the product offers an option for mobile access, as well as offline access for areas with poor connectivity.

Pricing Information

Pricing for CMMS tools vary per vendor and plan level, with basic plans ranging from $20 to $70 per month and including essential features such as real-time reporting and online training. More mid-sized plans will range from $70 to $150 a month, while Enterprise options include a custom quote that requires you to contact them. These more expensive plans include advanced features such as predictive maintenance and API access and integrations. Some vendors do offer a free version of their product that includes limited users and features.